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Technology Advisory Council Meeting Minutes - Friday, January 4, 2002

Attendees: Kurt Collins, Jim Monaghan, Michael Ross, Fernando Gutierrez (Jeff Hick's rep.), Thinh Ly (guest), Joe Scarcella, Bill Takehara, Kim Cousins, Don McKenzie, Carolyn Aldana

The minutes from the November 30, 2001 and December 7, 2001 meetings were reviewed and approved. The December 7, 2001 minutes were approved with minor changes.

It was moved that the $30,000 tentatively budgeted for workstation upgrades be added to the $200,000 budgeted for workstations. The motion was seconded and unanimously approved.

The worksheet with the department/college allocations was reviewed (see chart below). Then the motion was made to accept the proposed allocation and submit it to Dr. Aguilar and Dr. Fernandez for approval. The motion was seconded and then unanimously approved.

Michelle Behne will work with Jeff Hicks on documenting the order process. The will be done before the January 18th meeting.

Yet to be completed is the publication of the standards for the BATS' faculty web server. Jeff Hicks and Mike Ross are working on this and will have it completed by the January 18th meeting.

The Faculty Survey discovered that most faculty are tied to labs because of the specialty software and proximity to their classes. Mobil labs can play an important role in this situation.

The Student Survey has been completed and Jim Monaghan will bring a final copy to the next meeting. Administrative Computing Services will be distributing the survey that was revised by Ross Moran and Fred Jandt. There has been no feedback yet.

There was a meeting held by ASI along the BATS representative regarding the Student Purchase program resulting in a formal committee being formed. There are to be 3 vendors to create a suggested baseline for students and give presentations, which will include a low end and a high end system. Completion of the TII Initiative will enable wireless connectivity all over campus thereby encouraging the purchase of laptops with wireless cards installed. This could relieve some lab crowding.

Don McKenzie has asked Mike Ross to work with him towards creating a map for placement of the wireless antenna.

The proposed Tech Expo has a suggested window of April 29 - May 6. Events Scheduling is to be contacted for availability of the Student Union. Suggestions for the Expo included: "Graduation Special" offered by vendors, a possible "Purchasing Expo" in the fall, suggested vendors were to include: Palm, computers, telephone, Cisco; suggested incorporating TRC to show how faculty are integrating technology in the class however, the expo is to include primarily booths and demos. The vendors are to be charged to cover the costs for the expo.

The next item on the agenda was to go over the various presentations for the January 18th BATS Meeting with Vice President Aguilar and Provost Fernandez. Each presentation was critiqued and given suggestions. It was discovered that Data Center Services has a demo of the Citrix Server and was willing to present it at the January 18th meeting. Also, it was suggested that the wireless demo be intertwined with the Citrix demo..

These are the suggested guideline for the presentations:
    1. Keep time to 15 minutes
    2. Reason for initiative
    3. Description of initiative
    4. Cost
    5. Benefits of initiative
    6. Show cost efficiency / cost savings
    7. 1 page summary to be included

The College of Arts and Letters is already using an Apple mobile lab setup without need for a server or internet. Many students own their own laptops because otherwise they would have to share. The suggestion was brought up again that CSUSB should become an Apple service center. Then CSUSB can repair campus machines and Apple will pay CSUSB to do this.

Jim Monaghan has volunteered to do the presentation for the portal and will consult with Lorraine Frost and Jeff Hicks.

It was suggested that Blackboard come and do a formal presentation for BATS of how a portal works.

Jeff Hicks and DCS will give BATS a demo on portals using wireless laptops at the next meeting.

A request was made to allow visitors to attend the BATS Meetings. This was agreed to with a few stipulations.
    1. Guests are not allowed to vote
    2. Guests must sit in back, not at the table
    3. Guests must ask to be able to speak

The meeting was adjourned at 3:30pm

The next meeting will be in PL-2107 at 1:15 pm so there is enough room to accommodate the extra people.

The minutes were organized by Michelle Behne

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