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Technology Advisory Council Meeting Minutes - December 7, 2001

Attendees: Don McKenzie, Joe Scarcella, Rob Garcia (rep. For Carolyn Aldana), Conrad Shayo, Mike Ross, Kurt Collins, Javier Torner, Kim Cousins, Jeffrey Hicks, Jim Monaghan, Ian Jacobs

There was a review of the questions for the Student Survey. This survey is being distributed to the students through the campus email. Some of the suggestions made were: 1. Do a survey every year; 2. Keep the survey short; 3. Questions need to focus on BATS mission.

Distribution of Funds - BATS is to receive $240,000 in Lottery Money. Dr. Aguilar and Dr. Fernandez are very interested in BATS' new initiatives and would like a greater explanation of these initiatives. It was agreed to invite Dr. Aguilar and Dr. Fernandez to the January 18th meeting and that the following individuals will speak on the following initiatives:

Citrix Server	Jeff Hicks
Mobile Labs	Kurt Collins, Joe Scarcella
Smart Classroom Security & Maintenance	Mike Ross
Portals	Don McKenzie, Lorraine Frost*, Jim Monaghan

*Don McKenzie will ask Lorraine Frost to present because she has done quite a bit of research on this subject.

Dr. Aguilar did a survey of individual labs on campus and to date there has been no feedback.

There were some questions regarding the $30,000 in the budget for upgrades. How would BATS know what parts would be or should be requested? How would this affect the BATS inventory of eligible machines for replacement? There was no immediate answer to these questions.

This is the motion made for allocating the workstations: The workstation allocations will be a weighted average based on the good faith representation of each College's (including the Library and Undergraduate Studies) critical need divided by the total number for the campus. The motion was seconded and unanimously passed.

Then this motion was made: Colleges are to prepare a purchase requisition using BATS computer purchase guidelines and submit them to the BATS Chair for fund allocation and signature approval. This is to be a single order with the list of property tag numbers of trade-in machines attached. These machines will be removed from BATS' list of eligible replacement machines. The colleges will be responsible for the completion of the order. This motion was seconded and then unanimously passed.

The representatives from the colleges then presented their critical needs for computers:

*estimated quantity
**total includes the amount allocated to upgrades
***Don McKenzie to get the quantity that Undergraduate Studies needs.

A reminder was made that once a machine has been "traded-in" (or reported as a trade-in) then that machine will not be eligible for support from the IRT Support Center if the department keeps that machine. However, if any machine is traded-in then that machine is disposed of or recycled, often going to non-profit organizations and schools.

A consensus of which software to put on the Citrix Server brought these results: Adobe Acrobat, SPSS, GIS, Rational Roads, Microsoft Office Standard, and a strong suggestion was to also add Adobe Photoshop.

Timeline/Guidelines: The official allocation will be voted on at the Jan. 4th meeting. After January 4th there will be no changes in the official allocation.

The meeting adjourned at 3:30 pm. The next meeting will be Friday, January 4, 2002 at 1:15 pm in PL-002.

Minutes were prepared by Michelle Behne

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