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Technology Advisory Council Meeting Minutes - Friday, November 16, 2001
1:15 pm in PL-002

Attendees: Lorraine Frost (rep for Don McKenzie), Mike Ross, Conrad Shayo, Carolyn Aldana, Paul Done, Jeff Hicks, Bill Takehara, Jim Monaghan, Kurt Collins, Kim Cousins

Action Items:

1.	BATS to review written policies provided by Jeff Hicks on the use and establishment of faculty web pages on the central campus web server.
2.	PC laptop specifications are to be evaluated and approved at next meeting.
3.	Jeff Hicks is to get more accurate pricing from Dell on the desktop and laptop computers.
4.	Mike Ross is to develop a list of items (i.e. LCD cages, bulbs, etc.) for maintenance and security of Smart Classrooms.
5.	Michelle Behne is to work with Kathy Hansen on creating an announcement to the Campus listserv regarding BATS negotiated pricing and purchase window.
6.	Kim Cousins is to provide notes from the November 2, 2001 meeting for distribution at the next meeting.

Agenda Item 1 - Minutes: The minutes from the October 19, 2001 meeting were read and unanimously approved. The notes taken from the November 2, 2001 meeting will be distributed at the next meeting.

Agenda Item 2 - Minimum Specs: The Apple specifications were examined for a PowerMac G4 and the iBook laptop. A motion was made to approve the specifications for both sets of specs and both were unanimously approved. The specs are:

Separate specifications for will be established for iMacs if the need arises.

The question was asked if BATS should fund the purchase of monitors. No decision was made. And it was discovered that usable 17" monitors were being disposed of by Property. It was urged that all techs be notified that any 17" working monitors need to be kept.

The Dell specs were briefly discussed and then a motion was made to approve them. The motion was passed unanimously. Here are the specs for this year's Windows machines:

Dell's Laptop specifications are to be evaluated and approved at the next meeting.

*Pricing is from the CSUSB/Dell website. However, Jeff Hicks will present more accurate pricing at the next meeting (i.e. pricing without the monitor, cost with 17" monitor).

Agenda Item 3a - Next Meeting: It was agreed to meet on November 30 with the possibility of meeting on December 7.

Agenda Item 3b - Tentative Budget Approval: The motion was made that departments purchasing BATS specified computers with State Funds and in advance of the BATS major purchase window are eligible for reimbursement at the BATS approved unit price for the approved number of computers based on the needs of the University and available funds. The motion was passed unanimously.

Purchasing of BATS machines will begin in January 2002. It was observed that some administrative departments were out of the loop regarding the window of opportunity opened for purchasing computers at BATS' negotiated price. Michelle Behne is to work with Kathy Hansen on making a posting to the Campus Listserv announcing the opportunity.

A report on Smart Classrooms was given stating that in 2 years 47 rooms have been upgraded and that a recent survey showed a high percentage of faculty support and desire for more Smart Classrooms. However, the security of the LCD projectors needs to be addressed because of current thefts. ACM is installing security cages and has requested some support from BATS for this project as well as for replacement bulbs for the projectors, which are approximately $400.00 each. Mike Ross is to bring a proposal of the costs required and present them at the next meeting.

The tentative budget was unanimously approved.

Student Lab Workstations (replacement)	$200,000
Student Lab Workstations (upgrade)	30,000
New Initiatives	175,000
Help Desk	50,000
Software Maintenance	12,700
Smart Classrooms	100,000
Total	$567,700

Various new initiatives were discussed and estimated costs were attached to them.

New Initiatives

Citrix Server	$40,000
Mobile Lab pilot	$50,000
Smart Classroom Security & Maintenance	$20,000
Portals (gets residual)	$80,000

In regard to the Citrix Server it was suggested that a lab be chosen for monitoring the use of the Citrix Server.

The next meeting will be Friday, November 30, 2001 at 1:15 pm in PL-002.

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