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Technology Advisory Council Meeting- June 6, 2003

Attendees: Steve Cuddigan (guest), Thinh Ly (J. Scarcella rep.), Bob McGowan, Ramiro DiazGranados, Mike Ross, Kurt Collins, Bill Takehara, Tony Coulson, Dick Botting, Owen Owens, Javier Torner, William Aguilar

Enrollment Services submitted their proposal for funds to replace a server. There was a discussion regarding this proposal. There was much concern about defining what projects should be funded by BATS. A suggestion was for BATS to purchase a "loaner" server until Enrollment Services has a budget to fund a permanent machine.

The Committee was reminded that BATS should be doing R&D and not repetitive funding of the needs of various departments and Colleges and that BATS' role is advisory and reports only to Dr. Aguilar and Dr. Fernandez.

A motion was made to approve the proposal put forth by Steve Cuddigan for $20,000 of BATS funds for purchase of a server. No matching funds are to be required. No second was made. This motion was withdrawn.

A second motion was made to purchase a server as a loaner for the purposes of taking care of Enrollment Services immediate need and to be returned to BATS at such time as requested. This motion was withdrawn.

An alternate suggestion was to loan Enrollment Services money to buy what server they want. This motion was withdrawn.

A Dell is being recommended instead of the IBM server that Enrollment Services wants because the Chancellor's office is moving towards a "standardized operating system" which will save time and aide in managing servers. Therefore, it is a Windows environment that will be the standard.

It was recommended by Dr. Aguilar that BATS should assist Enrollment Services with its immediate need and that BATS should create a scope for next year's cycle of funding.

A motion was made to approve the proposal put forth by Steve Cuddigan and Bob McGowan of Enrollment Services for up to $20,000 of BATS funds for purchase of a critical need server. No matching funds are to be required. This is to be a Dell server based on a bona fide quote. And a report shall be required next year on the status of this purchase and its performance. This motion was 2nd. The motion passed with 7 votes for and with 3 opposed.

Another motion was made for the Technology Advisory Council to entertain proposals from the other divisions for similar purchases for up to $20,000. The motion was seconded. The motion passed with 5 in favor, 4 opposed and 1 abstention.

Committee Reports

Citrix - the NAS is on order, the student dorms are to be added, and Enrollment Services is working towards going onto Citrix today. It was brought to the Committee's attention that the Citrix connection package and maintenance is up for renewal. There is some confusion on this as to what this invoice actually entails whether is to cover software upgrades or licenses. The Committee has agreed to not renew this maintenance agreement. Wm Aguilar has agreed to fund the renewal with IRT funds.

The Committee agreed that support and renewal costs should be the responsibility of the individual colleges and departments responsible for the initiatives.

A one day retreat was suggested to address critical issues and policies requiring the Committee's attention. The Retreat's agenda would include creating policies and establishing guidelines for next year. Date of the Retreat is Tuesday, Sept. 16, 2003.

The Meeting Maker issue was tabled.

The meeting adjourned at 3:15pm and will not reconvene again until Friday, September 19, 2003 in Pl-002d.

Minutes were recorded by Michelle Behne