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Technology Advisory Council Meeting Minutes - Friday, May
17, 2002
1:15 p.m. in PL-002
Attendees: Javier Torner, Kurt Collins, Jim Monaghan,
Joe Scarcella, Bill Takehara, Jeffrey Hicks, Kim Cousins, Mike Ross,
Ian Jacobs
Announcements - It
was announced that there is $27,000 left in the BATS budget. There
were several proposals for that money. One idea was to fund Meeting
Maker and up the number of licenses. Another thought regarding Meeting
Maker was to fund part of the licenses and have the departments
fund the balance. Another was to roll the money over to fund next
year's new initiatives.
BATS 01-02 Expenditures -
($330,548 baseline + $240,000 lottery = $570,548)
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Workstations (367 machines @ $627 each)
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Smart Classrooms
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Help Desk
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Computer Associates Virus Package
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Mobile Lab (new initiative)
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Citrix Server Software (new initiative)
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New Initiatives - DCS
has purchased another Citrix server - Mary Moya and Lorraine Frost
to get the system going as a test case bought 25 additional licenses.
Citrix as a web interface: Try with students and evaluate at the
end of each quarter. Do a presentation to students to be ready by
the end of next fall. Criteria would be to cut back on the number
of computers the campus buys. How many students using computers
are from home/off campus/on campus? Encourage off campus use. Get
feedback/satisfaction. $65,000 - 5 boxes purchased. 4 for Citrix
file server bought another server as test box. Each box $5,000 -
25 licenses per box - up to 40-60 per box. 200 licenses on hardware.
Implementation of GTC the week of June 3, 60 hours
of onsite support by Citrix with testing to go on all summer long.
The Citrix Server will be available after June 3 and the committee
will have access to test. Fall has been targeted as the rollout
date. Success will be based on usage stats. Stats are to include
on and off campus usage. There are already at least three populations
that plan to use Citrix during the pilot; by necessity this should
be a controlled group.
Three quotes for a mobile lab came in under budget.
$65,000 was allocated, the cost was $62,000, everything has been
ordered. There was some concern that the laptop project did not
already have a similar population ready to use it.
Web Server Policy - BATS Web Server documentation
has been written, procedures drafted. It will downloaded on the
BATS website. The discussion on the web server policy was renewals
once a year via email. Reports can be run on a weekly basis to see
who is about to expire. The main page should be up to date along
with the links. Renewal replies were suggested the week of convocation
with a two week grace period. This would apply to BATS servers only,
not the entire campus. All front pages should look alike and be
ADA compliant. The webmaster has software to make all pages uniform.
There should be a disclaimer when signing off from the site. There
was a concern of whether legal counsel should be obtained for liability
of "reasonable accommodation". Instruction is available.
Blackboard is not ADA compliant. The internal pages would need to
be compliant. It was suggested that David DeMauro, V.P. Admin. &
Finance and Elizabeth Walter, legal counsel from the Chancellor's
Office be contacted for their input.
Meeting Maker Update - Meeting
Maker is not dealing with the CSU as a whole, only on an individual
basis. The option would be to change to software such as Outlook
and iPlanet; these are available at no cost. There are approximately
500 people using meeting maker on campus. Brent at Meeting Maker
quoted $14,000 per year for a three year contract to maintain the
1000 licensed that we currently have. There is an average of 300-400
people logged in. Suggestions included seeing if all departments
want to stay with the Meeting Maker contract. President Karnig wants
standardization, but uses Outlook. Another suggestion would be for
BATS to match funds and pay for ½ and have each department
pay the other half. It was pointed out that very few faculty use
Meeting Maker. The new version would connect to LDAP and if someone
didn't have an account, it would send an email invitation. There
was discussion on where the funding of Meeting Maker should come.
It was pointed out that there is no central funding available. If
it is not renewed there will be no upgrades or support. Data Center
Services administers Meeting Maker. It was agreed to extend 1 year
and no more and Drs. Aguilar & Fernandez should be notified.
Jeff Hicks is to get a quote for a one year contract for next Friday's
BATS meeting.
2002-2003 Budget -
It is understood that the Technology budget is to be cut therefore
eliminating BATS' $330,000 baseline. Bill Takehara will update BATS
at the next meeting.
TAC Directives - It
was also suggested that the committee come up with an amount of
TAC implementation that it was comfortable with. The draft "next
steps" from the first TAC strategic plan indicates a definite
role for BATS that the committee may not be comfortable with.
Review of Minutes - The minutes from Friday,
May 3, 2002 were read and approved, with changes to Smart Carts
stored in Visual Arts, not Arts & Letters. It was suggested
that work on the Technology Expo begin in the summer if it is to
be done in the fall.
The meeting ended at 3:30 p.m. The next meeting
will be on Friday, May 24, 2002 at 1:15 p.m.
Minutes organized by Gini Ashton, Kim Cousins and
Michelle Behne
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