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Technology Advisory Council Meeting Minutes - April 16, 2004

Attendees: Bob McGowan, Steve Cuddigan, Kurt Collins, Ramiro DiazGranados, Ian Jacobs, Javier Torner, Tony Coulson, Owen Owens, Bill Takehara, Dick Botting, Joe Scarcella, Rob Garcia, William Aguilar, Jim Monaghan

The minutes for the April 2, 2004 meeting were reviewed and then approved with minor changes.

Chad Cordero did a presentation on iPlanet’s Sun 1 Calendar Express program. This would replace Meeting Maker as the campus’ calendaring program. One major advantage is that everyone who has an email address on campus would also have a calendar account. People need to login for the first time to iPlanet’s program to activate their calendar account. Their login info is the same as their email login. Discussion followed for when support for Meeting Maker would be officially terminated. 6 months is considered sufficient time for migration to the new program. A motion was made to move the campus to iPlanet’s Calendar Express with the Help Desk support ending on June 30, 2004 and on August 31, 2004 the server will be terminated. There will be no more training for Meeting Maker. The motion was seconded and passed unanimously. Owen Owens will announce to the campus BATS new calendar standard will begin immediately.

The issue of terminating Meeting Maker was revisited. Chani Beeman and Jo Thompson presented several reasons that Calendar Express is not a good replacement for Meeting Maker. Calendar Express is primarily a calendar whereas Meeting Maker coordinates and manages meetings which is a different focus from Calendar Express. Calendar Express has a couple of very strong advantages in that it is a web based and not a client based program. It also gives everyone at CSUSB who has a CSUSB email address a calendar.

The money is not the issue here. The issue is establishing a baseline. Consultation from the Calendar Express and from Meeting Maker end users is needed to make an informed decision. Owen & Kurt will contact the Calendar Express people to schedule a demonstration.

Motion was made to continue with Meeting Maker until a more informed decision can be made. The motion was seconded and unanimously passed.

The meeting ended at 3:05 pm.

The next meeting will be held on Friday, May 7, 2004 at 1:30 pm in ACM’s conference room. .

Minutes compiled by Michelle Behne

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