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Minutes
Technology Advisory Council
Meeting-
April 4, 2003
Attendees: Bill Takehara,
William Aguilar, Scot Conklin (ASI Student Rep.), Carolyn Aldana,
Joe Scarcella, Kurt Collins, Dick Botting, Mike Ross, Tony Coulson,
Owen Owens, Robert McGowan, Steve Cuddigan
Minutes from the March 7th
meeting were read. A motion was made to approve the minutes, it was
seconded then passed.
The first item of business was
to address:
Why BATS supports the
cessation of purchasing computers for labs. Reasoning was because
there is a lack of revenue the issue needs to be addressed by Dr.
Aguilar and Dr. Fernandez. However, emphasis needs to go towards
other solutions or alternate revenue streams. The Committee was
reminded that campus access is the issue and Citrix enabling access
to the campus network from home is the icing on the cake. Other
issues to be addressed include central storage & authentication.
Some questions regarding NAS
storage came up. One was how soon could something be implemented?
30 days was the answer. Another question was if $1000 would be
adequate to determine the validity of a NAS storage solution.
Answer was “no?$1000 is not enough. Dell’s base unit is more
sophisticated and is $5,000. It was suggested that the $5000 should
be spent to investigate the NAS storage’s real potential.
It was generally agreed that
this is the year to try the NAS out and Bill Takehara said it was
not a problem for BATS to roll over unspent funds.
Then discussion ensued as to
whether this year or next should be the time to stop computer
purchases. No answer was concluded.
A question came up regarding
Citrix’s viability for staff and faculty. The answer is yes, this
solution extends to other issues outside of the lab. And now that
BATS?charge extends beyond spending the money it gets each year it
will be involved with policy making regarding technology that will
affect the whole campus. This committee has a much broader agenda
now. BATS is trying to refocus to a more University scale.
Changing its previous focus from following the strategic plan for
academic/students.
NAS solution will need to be
funded. Staff can be using the Citrix solution right now. Perhaps
a meeting with Admin personnel should be done.
Other thoughts addressing the
computer replacement issue:
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Obtaining matching funds to stretch the
money further.
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Continuing to work towards students to
bringing their own laptops.
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Increasing wireless accessibility.
Labs are not the only probs.
BATS needs to discuss and debate these issues and more. BATS needs
to move on to more important issues. There is no shortage of
issues.
It was proposed that a document
be drafted stating BATS position on computer purchases for this year
- that funding will not be used to purchase computers. Kurt Collins
has volunteered to draft the letter and then present it to the
Committee for evaluation. BATS funds should be rolled over.
However, a request was made for BATS to fund Windows 2000 training
for technicians. $30k to bring someone to campus for a few days and
several techs could attend. An alternate suggestion was for 1 tech
to go and get training then come back and train the others. The
cost for this to happen is unknown.
Bandwidth and how to charge for
it was the next topic of discussion.
How to
move data on campus.
Will
the people who use the most bandwidth pay the most $?
The history of VoIP (bandwidth)
was discussed. The reality is that bandwidth is now a commodity.
Voice, video or data doesn’t matter now. The current way charges
are done is out dated causing long distance calling charges are
exorbitant. Data communication uses the most bandwidth.
Infrastructure is expensive but the methods of covering the costs
are based on long distance charges. The goal is to find a way to
finance both data, voice and eventually, video. There is a great
need to find a process and a methodology for all. Is there a
metering method to measure bandwidth use? It is coming.
It was suggested that a flat fee
per phone with detailed bills available upon request. Another
option is a web site where it is available. Another suggestion was
for a flat fee plus reasonable costs for local and long distance.
There is quite a bit of info needed to do a recommendation. A
subcommittee is needed to immerse them into possible scenarios &
then come up with recommendation.
Telephone Communication
Subcommittee volunteers: Carolyn Aldana, Scott Conklin, William,
Kurt Collins, Owen Owens, Robert McGowan, Bill Takehara
It was also agreed upon to form
a subcommittee to determine smart classrooms definition and how many
are yet to be made. Smart Class Subcommittee: Mike Ross (chair),
Kurt Collins, Ian Jacobs, Owen Owens, Dick Botting, Ron Pendleton
Official Technology Advisory Council and
their alternates:
Kurt Collins will draft the
procedures for reps and their alternates.
Next BATS meeting will be
Friday, April 18th at 1:00 pm in PL-002d.
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