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Present:Lisa Bartle, Kurt Collins, Tony Coulson, Steve Cuddigan, Lorraine Frost, Ian Jacobs, Bob McGowan, Jason Reimer.

Guests:Lydia Ortega, Olivia Rosas, Roseanne Ruiz.

IRT VP Report
Attended the ITAC meeting on February 16-17. CSUSB is one of the first to receive "refresh" on wiring, switches and routers through the ITRP2 (Infrastructure Technology Resource Plan). We must identify programmatic needs. If you have an area with concerns, please contact Owen in TNS. The refresh should take place within the next 1 to 1 ½ years.

The Chancellor's Office has implemented its own Identity Management initiative. We are now working directly with Beverly Thornton (formally at Chico) who has taken over the lead role at the CO. We have completed the initial interviews regarding the identity system and we should receive the preliminary report from the vendor in the next couple of weeks. One initial recommendation is to keep the scope small.

Lorraine will forward the notes from the academic technology group to this group. They are hosting a CATs conference in March. The CO has subsidized three positions. One position is still available.

Learning management systems initiative going on.

• E-learning architect.
• E-portfolio - Rowena is the representative for our campus. We could have other representatives, if desired. A previous proposal was created by Frank Rincon, Lorraine will contact him regarding this issue.

The campus has several surveys that are due, currently we are responding to an Educause ECAR survey, which is due March 14. This information is gathered to show how well our technology infrastructure is improving access to students. We also have a CSU specific survey due August 2006 and the Casey Green Computing Survey.

Laptop Initiative
Olivia Rosas, Admissions & Student Recruitment and Roseanne Ruiz, Financial Aid, were present to give a report on the critical pieces of information they collected after discussing this initiative with their colleagues on other sister campuses.

The Executive Summary was distributed and discussed. Our program is modeled after the San Jose State program that has been very successful.

Our scheduled proposed rollout is Fall 2006.

Major hurdles at this time are how are students going to afford this? Allowable funding for a laptop may be up to $2000. Purchasing laptops and allowing selected students to use them on an "as needed" basis was discussed. Other ways may be to have a donor adopt a student, by making the approximate $40 monthly payment as long as there is a need.

Discussions with the Bookstore suggest the campus should sponsor laptop distribution one to two weeks prior to class in which students will come to a specified location to pick up their computers. At this time, orientation and training will be provided. Our Student Technical Support Center may be available to assist in training.

Notes from Roseanne were distributed. A concern is that in most cases this increase in financial need will not increase grant eligibility, but will increase the student's loan eligibility, which in essence increases their indebtedness. The good side is that the rates are reasonable. The funds will be issued out in three 1/3 increments. Financial Aid also asks that students seek counseling from a financial aid advisor prior to participating. Bob interjected that the Financial Aid office is in the process of packaging for 2006/2007 and the issue of timing is something that must be thought about.

Olivia stated the essential elements are marketing and communication for this plan. Inform students on exactly what steps they need to take. Send letters to those who have indicated this program as their major. Also, it is key to highlight, in bulleted format, the advantages the program.

Bob stated that the committee has the support of the Enrollment Services office. It was also suggested that we need to be more thoughtful of financing. It is estimated that 75-100 students will visit the Financial Aid office regarding this program.

Our next step is to get the pilot proposal funding of $27,000 approved.

M/S: Kirk/Ian -- that the committee approves the TAC Pilot Proposal and funding. The chair requested that the vote be taken by electronic ballot. Tony will contact Joe to inform him of the electronic voting. Voting should be completed by the end of next week (3/10/06).

Email Policy Initiative
CSUSB Campus Email Structure and Communications document was distributed.

The Email committee, which is a subset of this committee, reconvened to flush out a variety of issues and piggy backing on a successful campaign. Benefits to the participants need to be clearly delineated. Consider appearing on multiple websites FAQ and provide a tutorial as we migrate. A symbol has been offered that has a lot of buy-in - "All Aboard The Email Express! (see attached).

Revision and additions to the Miscellaneous Issues To Be Address document was distributed. Two big components - 1) email communication is a business communication deemed as equal to post office communication; 2) also the policy dictates that each student has a campus account.

Continuing students held to the policy June 2007, new students with module application of PeopleSoft implemented October 2006. A campus account will be created when students apply to the university. Consequences of not reading your email are as if you received postal mail and did not open it. Ian suggested that we show the students where we are going with this, i.e., how useful it will be to have all login with the same user ID.

Suggestion proposed by group - It's very important that Academic Affairs and Faculty be involved.

Posting announcements in prime locations is a must. If you have any idea or suggestions, please forward to Bob.

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